Privacy Policy

My Ballot Companion™ (“MBC,” the “Service”) is operated by Girls Who Can LLC (“Girls Who Can,” “we,” “our,” or “us”).

MBC is a nonpartisan civic-information platform designed to help voters understand candidates, ballot measures, propositions, judicial races, and other election information.

MBC currently provides ballot information for voters in Texas.

This Privacy Policy explains what information we collect, why we collect it, how we use and share it, how we protect and retain it, and the choices you may have regarding your information.

Information You Provide

Depending on how you use MBC, you may provide:

Address information. We collect the street address you enter so that MBC can identify elections and ballot information relevant to where you live.

Email address. We collect your email address to help us identify individuals who have used MBC and support operation of the Service. We may also use your email address after an election to request feedback about your experience and help us improve MBC.

Priorities and concerns. You may select issues, priorities, or concerns that matter to you so MBC can provide personalized context.

Optional free-text information. You may choose to provide additional information about your priorities, concerns, circumstances, or interests to personalize your experience.

Please avoid including unnecessary sensitive personal information in free-text fields.

Communications. If you contact us, submit feedback, or make a privacy request, we may collect your name, contact information, and the contents of your communication.

Information Collected Through Cookies and Local Storage

MBC uses cookies, browser local storage, and similar technologies to help recognize a returning browser and reconnect it with information previously provided.

This allows you to return to MBC and continue exploring your election information without having to enter the same information again.

MBC does not require a traditional user account or password for this functionality.

Technical Information

Certain technical information may be collected automatically in connection with operating, securing, monitoring, and troubleshooting the Service. This may include:

• IP address and information transmitted as part of standard internet communications;
• Server and application diagnostic information;
• Application/runtime errors and exceptions; and
• Technical information necessary to monitor the reliability, security, and performance of the Service.

Our current application-monitoring configuration is focused on backend/server-side application performance, logging, errors, and diagnostics. It is not currently configured to record frontend browser sessions, clicks, scrolling, keyboard activity, or session replays.

We may use information to:

• Identify elections and ballot information relevant to the address you provide;
• Provide MBC’s features and services;
• Generate plain-language election explanations;
• Provide personalized context based on priorities, concerns, and information you choose to share;
• Remember information from previous visits so you do not have to enter it again;
• Identify individuals who have used MBC;
• Contact users after an election to request feedback about their experience;
• Respond to questions, feedback, support requests, and privacy requests;
• Operate, maintain, secure, troubleshoot, and improve MBC;
• Detect errors, misuse, fraud, or security issues; and
• Comply with applicable legal obligations.

MBC does not use your personal information to tell you how to vote, recommend a candidate or ballot position, or intentionally assign you a political affiliation.

Address Information

MBC uses the street address you provide to determine which elections and ballot information are relevant to you.

MBC does not currently use your device’s geolocation to determine your address.

Your street address is not sent to our third-party AI service provider for purposes of generating ballot explanations or personalized content.

Personalized Features

MBC allows you to identify priorities, concerns, and other information that may be relevant to understanding your ballot. You may also choose to provide additional context through free-text fields.

We use this information to personalize your experience, including generating features such as “Why This May Matter to You.”

To generate certain personalized explanations, MBC may provide a third-party artificial-intelligence service provider with information including:

• The relevant election name;
• Election date;
• Priorities you selected;
• Concerns you selected; and
• Information you provided in free-text personalization fields.

For this purpose, MBC does not send your:

• Name;
• Email address;
• Phone number; or
• Street address

to the AI service provider.

Information processed by third-party service providers may be subject to their own data-processing and retention practices.

Personalized information is intended to provide context based on information you choose to share. It is not intended to recommend a candidate or ballot position, tell you how to vote, or assign you a political affiliation.

MBC uses cookies, browser local storage, and similar technologies to operate the Service and make it easier to use.

These technologies help MBC recognize a returning browser and reconnect you with information you previously provided so you can return to your election information without starting over.

They may also be used to:

• Remember information and preferences;
• Maintain functionality between visits;
• Support security and proper operation of the Service; and
• Identify and resolve technical problems.

You can manage or remove cookies and locally stored website information through your browser settings.

If you clear or block these technologies, MBC may no longer be able to recognize your browser or reconnect you with information from a previous visit, and you may need to enter your information again.

Clearing information from your browser does not necessarily delete information already stored by MBC.

If you want personal information held by MBC to be deleted, submit a Privacy Request as described below.

MBC does not currently use cookies or similar technologies for targeted political or behavioral advertising.

We do not sell or rent your personal information.

We do not share personal information for targeted political advertising or political campaign targeting.

We may provide information to trusted third-party service providers that help us operate and provide MBC, including providers of:

• Election and ballot information;
• Artificial intelligence and automated processing;
• Website hosting and technical infrastructure;
• Application monitoring, security, diagnostics, and performance;
• Email and communications; and
• Other functionality used to provide or operate the Service.

The type of information provided depends on the service being performed.

As described above, our AI service provider may receive election information and personalization information necessary to generate requested content, but MBC does not send your name, email address, phone number, or street address to that provider for this purpose.

We may also disclose information when reasonably necessary to comply with applicable law, legal process, court orders, or lawful governmental requests; enforce our agreements; protect MBC, Girls Who Can LLC, our users, or others; investigate fraud or security issues; or protect legal rights.

If Girls Who Can LLC or MBC is involved in a merger, acquisition, financing, reorganization, sale of assets, or similar business transaction, information may be transferred as part of that transaction subject to applicable law.

MBC retains certain information associated with your use of the Service, including your address, email address, selected priorities and concerns, and information you provide through personalization fields.

We retain this information so you can return to MBC and access your election information and personalized experience without having to provide the same information each time.

At present, this information may remain stored by MBC unless you request deletion, subject to information we may retain where reasonably necessary or permitted by law for security, fraud prevention, legal compliance, dispute resolution, backup and recovery, or other legitimate operational purposes.

Information processed by third-party providers may be subject to those providers’ applicable retention practices.

We use reasonable administrative, technical, and organizational safeguards designed to protect information from unauthorized access, loss, misuse, alteration, or disclosure.

Our application-monitoring tools are currently used for backend application observability, logging, errors, diagnostics, and troubleshooting rather than frontend user-behavior tracking.

No online service, electronic transmission, or storage system can guarantee absolute security.

You may choose not to provide certain information. However, some information is necessary for particular MBC features to function.

You may manage cookies and local storage through your browser, although doing so may affect MBC’s ability to recognize your browser on future visits.

Access, Correction, and Deletion

Depending on applicable law, you may have rights regarding personal information associated with you, which may include rights to:

• Confirm whether we process your personal information;
• Access certain personal information;
• Correct inaccuracies;
• Request deletion; and
• Obtain a copy of certain information in a portable format.

You may request deletion of personal information associated with you by submitting a request through our Contact Us form and identifying the inquiry as a “Privacy Request.”

We may need to verify certain information before completing a request so that we can identify the correct records and protect against unauthorized access, correction, or deletion.

Once a valid deletion request has been verified, we will delete applicable personal information from MBC’s systems, subject to information we are required or permitted to retain under applicable law or for legitimate security and operational purposes.

Appeals

Where applicable law gives you the right to appeal a decision we make regarding a privacy request, you may submit an appeal through our Contact Us form and identify it as a “Privacy Appeal.”

If an appeal is denied, we will provide any additional information required by applicable law regarding your available options.

MBC is not directed to children under 13.

We do not knowingly collect personal information from children under 13.

If we learn that we have collected personal information from a child under 13, we will take appropriate steps to delete or otherwise address that information in accordance with applicable law.

If you believe a child under 13 has provided personal information to MBC, please contact us.

MBC may provide links to official election resources and other third-party websites.

We do not control the privacy, security, content, or practices of third-party websites. Their own privacy policies and terms govern your interactions with those services.

MBC does not currently use personal information for targeted political advertising or behavioral advertising.

We may contact users after an election to request feedback about their experience with MBC and help us improve the Service.

If our practices change, including if we begin using personal information for marketing or introduce advertising-related tracking technologies, we will update our practices and this Privacy Policy as appropriate before using information for those new purposes.

We may update this Privacy Policy from time to time to reflect changes to MBC, our data practices, applicable law, or our service providers.

When we make changes, we will update the Effective Date at the top of this Policy.

If changes materially affect how we use personal information, we will provide additional notice where required by applicable law.

If you have questions about this Privacy Policy or want to exercise a privacy right, please use the Contact Us page on My Ballot Companion™.

For requests concerning your personal information, identify your request as a “Privacy Request.”

For an appeal of a privacy-request decision where applicable, identify your request as a “Privacy Appeal.”

My Ballot Companion™
Operated by Girls Who Can LLC
Tarrant County, Texas, United States